Privacy Policy | Givery Consulting, Inc.

1．Efforts of Our Company

At Our Company, we protect personal information by implementing appropriate security measures to prevent the leakage, loss, or damage of personal information held or used by us, based on rigorous information management education. Personal information is acquired within the scope necessary for the execution of the business of Our Company, following the requirements stipulated by laws and regulations and employing appropriate methods. Furthermore, Our Company complies with laws and regulations, national guidelines, and other standards regarding the protection of personal information and strives to protect personal information. Please also see the separate "Personal Information Protection Policy" of Our Company.

2．Acquisition of Personal Information

Our Company may acquire the names, email addresses, account information linked to external services integrated with services provided by Our Company (hereinafter referred to as "Services of Our Company"), genders, postal codes, physical addresses, dates of birth, location data, and other types of personal information (including those defined as "Personal Information" under Article 2, Paragraph 1 of our Personal Information Protection Policy; hereinafter defined the same) of customers (individuals who subscribe to, use, or are considering the use of Services of Our Company), business partners of Our Company (hereinafter referred to as "Clients"), employees of Our Company, and individuals who apply for employment with Our Company (hereinafter referred to as "Job Applicants"), as well as log data, cookies, web beacons, and other information generated or stored on devices used in connection with use of the Services of Our Company or otherwise associated with such devices (hereinafter referred to as "Usage Information" and collectively with Personal Information as "Personal Data").

3．Use of Personal Information

Personal Information held by Our Company shall only be used by persons who have been granted authorization for specific duties within the scope of the following purposes of utilization and only to the extent necessary for the performance of their duties.

ⅰ）Purposes of Utilization of Personal Information of Customers (Customer Information)
- To propose, sell, or provide products, services, or support to customers
- To display information about Our Company's other services that may be beneficial to customers or about Our Company's business partners’ products, services, events, seminars, and the like on websites of Our Company that customers access or on devices of other customers who have registered as members, or to send information by email, postal services, or other means (customers can halt or resume these uses by notifying Our Company)
- To respond to inquiries or requests from customers
- To create processed data by aggregating and analyzing the attributes of the Personal Information of customers so that individuals cannot be identified or specified (hereinafter referred to as "Statistical Data") and use such data to conduct business such as providing Our Company's services or developing new services
ⅱ）Purposes of Utilization of Personal Information of Clients (Client Information)
- To report, communicate, or perform other activities related to Our Company's business
- To provide information to, communicate with, or perform other activities involving the contact persons of Clients
- To execute tasks entrusted by Clients
- To process payments and make invoices for Clients
- To create and submit quotes and various other business documents
ⅲ）Purposes of Utilization of Personal Information of Job Applicants (Job Applicant Information)
- To contact or report to Job Applicants
- To perform recruitment and selection procedures
- To gather opinions and requests regarding recruitment and selection procedures

4．Provision of Personal Information to Third Parties

We will not provide Personal Information entrusted to Our Company to third parties without the consent of the individual concerned. When providing Personal Information to third parties, we will always obtain the prior consent of the individual concerned, except in the case of orders pursuant to laws, regulations, etc.

5．Entrustment of Personal Information

In order to carry out the aforementioned purposes of utilization, Our Company may entrust the handling of entrusted Personal Data to third parties. When entrusting the handling of Personal Data to third parties, we carefully select persons who meet sufficient standards for protection of personal information, provide guidance and supervision, and handle the entire process in an appropriate manner.

6．Disclosure, Correction, etc. of Personal Information

We will respond to requests for disclosure, etc. (notice of the purpose of utilization, inquiries about contents, correction, addition, suspension, deletion, refusal of use or provision) of Personal Data held or records of provision of Personal Data to third parties in an appropriate manner via the designated contact point of Our Company, to the extent legally required and within a reasonable scope. To facilitate this process, we will verify the identity of the person making the request and the details of the request using the documents deemed necessary by Our Company. Please use the contact information below to make your request.

a） Name of Entity Handling Personal Information

Givery Consulting, Inc.President Takuya Nagame
Location:
Teito Shibuya Bldg. 8F, 15-13 Nanpeidai-cho, Shibuya-ku, Tokyo 150-0036
b） Personal Information Protection Manager

Personal Information Protection Officer Takuya Nagame
c） Purpose of Utilization of Personal Information Subject to Disclosure

Client information:
Communication and reporting related to business transactions
Communication and reporting related to Our Company's business
Inquiry information:
Response and communication related to inquiries
Job Applicant information:
Communication and reporting related to Job Applications
As criteria for recruitment decisions
d） Contact for Handling Complaints

Teito Shibuya Bldg. 8F, 15-13 Nanpeidai-cho, Shibuya-ku, Tokyo 150-0036
Givery Consulting, Inc.Personal Information contact point
Mail:info＠givery.co.jp
Personal Information protection complaints and consultation officer Takuya Nagame
e） Procedure for Requesting Disclosure, etc.

Acceptance and submission method:
Requests for disclosure, etc. from the individual concerned or their representative will be accepted via submission of a "Personal Information Disclosure, etc. Request Form" to the designated contact by email or other means online.
Driver's license or passport of the individual concerned
Basic resident registration card (with photo)
Japanese health insurance card
Residence card (if there are unavoidable circumstances, a copy)

Requests by agents:
If you wish to make a request via an agent, please contact the designated contact separately for further guidance.

Fees:
Regarding requests for disclosure, etc., a fee of 1,000 yen will be charged in the case of notices of the purpose of utilization and inquiries of contents. Please check with the contact point for payment methods.
f） Security Control Measures

Our Company takes the following measures for the prevention of leakage, loss, or damage and otherwise for security control of the Personal Data handled by it.

(1)Establishment of Basic Policies
- To ensure the proper handling of Personal Data, we have established basic policies regarding compliance with relevant laws, regulations, and guidelines, matters related to security control measures, contact points for questions and complaints, etc.
(2)Establishment of Rules for the Handling of Personal Data
- We have established rules and manuals for the handling of Personal Data that cover the methods of handling, persons in charge, persons assigned, and the duties in each stage of the acquisition, utilization, storage, provision, deletion, disposal, etc. of Personal Data.
(3)Organizational Security Control Measures
- We have appointed persons in charge of the handling of Personal Data, clarified the employees who handle Personal Data and the scopes of Personal Data handled by them, and established a system for reporting to and communicating with the persons in charge in the event that knowledge or signs of violations of laws or handling regulations are identified.
- Regard the handling of Personal Data, we conduct regular self-checks and implement audits by other departments or external parties.
(4)Human Security Control Measures
- We provide regular training to employees regarding matters of concern for handling Personal Data.
- Matters related to maintaining the confidentiality of Personal Data are included in our rules of employment.
(5)Physical Security Control Measures
- In areas where Personal Data is handled, we control the entry and exit of employees, restrict the devices, etc., they may bring in, and implement measures to prevent access to Personal Data by unauthorized individuals.
- We also take measures to prevent theft or loss, etc. of devices, electronic media, and documents, etc. that handle Personal Data and have implemented measures to prevent Personal Data from being easily discovered when transporting such devices, electronic media, etc., including within our own premises.
(6)Technical Security Control Measures
- We implement access controls and limit the persons assigned and scope of the Personal Data handled.
- We have introduced mechanisms to protect information systems that handle Personal Data from unauthorized access and malicious software from external sources.
(7)Technical Security Control Measures
- We implement security control measures based on our understanding of the systems for protecting Personal Data in foreign countries where Personal Data is stored.

7．Limitations When Personal Data Cannot Be Provided

The decision of whether or not to provide Personal Data is voluntary. However, if you do not agree to the provision of Personal Information, it may not be possible to use all or part of the Services of Our Company, and there may be other limitations.

8．Acquisition and Use of Usage Information by Means Imperceptible to the Individual Concerned

The websites and Services of Our Company utilize programs, etc. provided by Our Company, other advertisers, etc. to conduct behavioral advertising (an advertising method that uses site browsing information and other data to deliver ads based on customer interests and preferences) on specific websites. In doing so, we use cookies to gather information about the history of websites visited by customers.

Customers who wish to disable this type of advertising can access the opt-out pages provided by advertisers to disable the use of cookies. Furthermore, even if there is a possibility of identifying individuals from the data we collect, Our Company does not re-identify individuals. Information acquired through the use of cookies may be used by Our Company or provided to third parties for the following purposes:

Delivering ads tailored to customer interests and preferences
Providing analyses of advertising effectiveness and consulting for Clients
Proposing improvements and new development of products and services for Clients

9．Others

Our Company may revise the contents of this Privacy Policy to strengthen the protection of Personal Data it handles and in response to changes in applicable laws or regulations, national guidelines, or other standards.